NHS GP Payroll administration service

NHS Pension & Payroll Setup Procedure

We provide NHS GP payroll services only. we are not the NHS Pension Agency. They can be contacted on 0845 421 4000. http://www.nhsbsa.nhs.uk/pensions

Setting up is easy. We key in the cumulative data reconciling this back to what you have paid HMRC and the NHS Pension Agency. Setup procedures includes correcting errors found and liaising with HMRC and the NHS Pension Agency.

New PAYE & EA Codes Registrations

We will register your surgery with the HM Revenue & Customs for PAYE and support in drafting your employment contracts. We will also register your surgery with the NHS Pension Agency obtaining a new GP Reference for NHS Pension purposes.

For a small surgery of 15 staff with 9 pension members, the price will be around £55.00+vat per month. Our customer services are available to discuss your requirements in more detail before preparing our quotation paying attention to your specific requirements. This is provided to surgeries only with no obligation. Please use our web form for a detailed quotation as the price depends on the nature of the work required for your practice.

ADP4 Data Scan

We will always ask for a data scan so perform a health check on your NHS Pension records kept with the NHSPA. As part of our service, we always liaise with the pension agency to determine why a record was not updated. In many cases, this is due to incorrect data such as date of birth, NIC number, pension start date, name change, WT or PT status or overlapping employments. We have received many new clients requiring remedial work on their existing payrolls processed in some cases by other bureaus. Many SD55 annual updates have not been done for years with no monitoring process in place.

New Tiered NHS Pension Reports

Our pension management reports show a tiered scheme allocating each member into the correct scheme with the monthly total for each tier. We will therefore require the Whole Time Equivalent hours and rate for each of your staff being setup with our bureau. Members pension contributions are closely monitored by us. The tiered tables will always be printed on the pension management reports together with the WTE for each scheme member.

The tier table used to allocate staff to bands will be updated by the Secretary of State from time to time which will be reflected on our pension management reports as soon as practical. The new legislation states that once the correct tier has been allocated, the pension contribution rate will not change for the rest of 2008/09 year.

NHS Pension Tiers 2009-2010 further guidance

Poster for your staff can download here

HM Revenue & Customs remittance report and paying in slip are sent with the payroll which is due on the 19th of the month following the payroll run. Leavers and joiners administration are dealt with by us. We will inform the HM Revenue & Customs and provide laser printed P45s for leavers. We prepare your monthly remittances and annual year end returns. You can view some of our reports and demonstration Wage Slips here.

Local Authority Returns

These are prepared quarterly in the same format as your Local Health Authority or PCT. We can prepare your quarterly local authority returns in any format as some of these have regional differences. We can even allocate part of your employers NHS pension costs to your chosen budgets.

We can also help with your budget planning by preparing reports with a given percentage wage increase. Samples of our reports are included in our Free Colour Brochure.

GP Registrars

We are familiar with preparing payroll for registrars as and when required. We accommodate payments such as:-
a) Superannuation pay (up to the pensionable limit)
b) Non Pensionable pay
c) Car allowance (in some cases mileage allowance is paid instead)
d) Medical Defence Union reimbursements

GPs approved and paid by the FHSA are allowed to join the NHS pension scheme.
Registered clients can view the pay scales in the support section of this website. If you are a registered client, more information on the breakdown on Registrars pay is available on our additional NHS support pages.

Salaried GPs

Practices must NOT record contributions on form LP11/GP1 for any Salaried GPs or GP Retainers they employ. We STILL have to deduct pension based on these tiers from the salaried GPs salary so that they get the tax relief due to them.

This has to be run through the payroll and displayed on their wageslips to comply with pension legislation. Your PCT are required to pay the employee's pension based on the pensionable tier tables plus 14% employers pension over to the pension agency.

Registered clients can login and visit our special support page on payroll administration for salaried GPs.

Online Internet Support

We also offer ePayroll services to our clients which can be used in conjunction with the standard payroll service. Information is submitted via email or online. Reports are sent to you via email which are converted to pdf or html format.

We have developed this online facility so that joiners can be submitted online. P45 leaver requests, changes and amendments can also be made online. Our self validating form will automatically insert the employees address, check NI number and check that you have not missed anything such as date of birth, tax code, etc. Many of our customers now prefer to submit joiners on-line rather than completing and faxing paper based forms.

When submitted to our servers, our systems automatically checks the annual rates, monthly rates and weekly hours against the daily hours given. This secure service is only available to our registered clients requiring username and password. Tax tables can be downloaded from this website. 24 hr email support facility is automated on the chosen subject in our FAQ section.

We allocate a username and password so that our clients can enter the support section of our website. Additional Material & feature pages are added on a regular basis to keep abreast of legislation. Find our more

This page was last updated 24/01/2010